PERANCANGAN PROSES SISTEM INFORMASI PENGELOLAAN ARSIP SURAT MASUK DAN SURAT KELUAR MENGGUNAKAN DATA FLOW DIAGRAM

Abstract

The management of incoming mail records and outgoing mailings is still done conventionally.
Documentation of incoming letters and outgoing letters is only in the form of writing in a ledger and the archive is in the form of hardcopy or sheets of paper which makes it difficult in terms of search if needed at any time.Whether it's because of the accumulation of files, archives of letters that have been damaged, especially if employees who are not proficient in the management system of the mail will be more difficult to find the archive. Difficulties and complexities can be overcome by utilizing the advances in information system technology that is utilizing a design that uses Data Flow Diagrams. Management of the mail system using the design of the Data Flow Diagram includes the agenda of incoming mail and the outgoing letter agenda, the disposition sheet for incoming letters, archives of incoming letters and outgoing letters, a classification list of the mailing system. This design will be applied to the Cikampek Tri Mitra Karya Mandiri Polytechnic College. Management utilizes technology by using Data Flow Diagrams no longer in the form of hardcopy or sheets of paper, but has been in the form of a result file from a scanner or scan of the original letter. The scanned archive will be stored with certain codes that have been input on the classification list to make it easier to search so that the archives that enter for a long time are not damaged and are easily searchable when needed at certain times.